5 free tools for online document management

Posted by Erika Dobson on 12-Aug-2016 08:40:03

The way that people create and manage documents is changing. More and more people are moving away from messy paperwork, contracts, lists or notes lying around their office desk.

But how can you make sure your documents are safe, don't get lost, and making digital copies of physical files is a smooth and reliable process? Well, you're in luck! We're going to examine 5 free tools for online document management.

This week, we're pleased to feature a guest article by the team at Investintech, a Canadian software development company doing clever things with PDF technology. 


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Times have changed for document management

If you stop for a second, turn around and look closely, you can see that the world has changed. With the rise of technology, day by day, more things are becoming digitised. Your photo albums are replaced by folders in your laptop and your CDs are now mp3 files stored on your iPod. Mobile phones are used for reading books, watching movies, playing games and even paying your bills.

The trend has changed for document management too. Sure, using paper is great from time to time, but if you really want to save relevant documentation and make it easy to share and collaborate with others - and make sure it doesn’t get lost! - the safest way is to convert it into a digital file. That way, you are creating your own personal storage that can last forever and always be accessible with a couple of clicks.

Today, the most used and easily viewable format to save your documents is PDF. But why is PDF number one choice for data storage? Firstly, PDF files cannot be manipulated and edited easily, which makes it a gem for sharing secure files. The format is also independent, so you can read PDF from any device or platform.

Regardless of its upsides, for various reasons, you often need to edit or convert PDF files to other editable formats.

We've talked about great tools and apps to help you manage productivity in the past, and luckily, when it comes to perfect tools for online document management, there are lots available that are perfect for the job; they can enable you to quickly perform PDF edits, conversions and much more.

Here are our top 5 free online tools that can help you when dealing with online files:

PDF Online Reader

Screen shot of the PDF Online Reader software

This simple, yet efficient online tool lets you easily view and manage your PDF files. You just need to upload your PDF and the tool will take care of the rest. With a couple of fast clicks, you can edit, add annotations and hyperlinks or highlight any sections of your file.

It's a really user-friendly and straightforward tool and is one of the most recognizable PDF editors available.

You can read more about PDF Online Reader here.

PDF to Powerpoint

Screen shot of the PDF to Powerpoint software

This online converter is a must-have solution when dealing with PowerPoint presentations. Not only can it convert any PDF, native or scanned, directly into an editable PowerPoint file, it can do it with 100% accuracy.

The integrated Optical Character Recognition (OCR) engine ensures that the fast conversions are really high quality.

PDF to Powerpoint is a free to use web-based tool, and does an excellent job in making sure your converted files look as close as possible to your source document.

Try it and see for yourself.  

PDF Zorro

Screen shot of the PDF Zorro software

If you want to quickly edit your documents online, search no more: PDF Zorro is the tool for you.

With this slick and smart tool, you can upload and edit any PDF directly in your browser. You can even open your files from Google Drive, which makes this tool a true saviour.

Also, being web-based means you don't need to install anything and it works on all platforms. And since it's completely free to use, we suggest you give PDF Zorro a try

Merge PDF

Screen shot of the PDF Merge software

Merge PDF is a tool that's a real treat if you're working closely with PDF documents.

As the name suggests, it allows you to merge or combine two or more PDFs, into one. What makes it so useful and unique is that it's super easy to use: simply upload your PDF files and with two clicks, you are all set!

In no time at all, you'll have a brand new PDF document combined from your others. What's more, it's completely free for files up to 15 MB.

Zoho Docs

Screen shot of the Zoho Docs system

If you haven't heard of Zoho Docs, then you've been missing out.

Similar to the Google Docs platform, it can be described as one of the most popular online document management systems; a perfect solution for managing your documents online.

With its bounty of features, it has solutions for HRs, sales, marketing, finance, and many more departments using and sharing complex document structures and file systems.

Zoho Docs makes it easy to create, share, and collaborate on files with your friends and team-mates. Store and manage all your files from one single location, with easy access from any device, anywhere, any time.

Again, this is a free platform offering up to 5GB of storage on the free plan.



Manage your documents and PDFs with ease 

With tools like these, you can slice some time off your work day, stay productive, and make sure your documents are looking their best.

Give them a try the next time you need to modify a document quickly and hassle free. Share this article if you found it helpful and let us know your favourite tool for organising your online tasks in the comments!

Big thanks to InvestInTech

This article was produced by Investintech, a Canadian software development company who have created their own PDF technology used across 150 countries. We've like to share a big thanks to them for sharing their helpful thoughts with us.



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Written by Erika Dobson

Erika is an inbound certified marketing consultant at Red Guerrilla Marketing. She’s a vital cog in the creation of great inbound content, and management of our clients’ marketing campaigns.
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